SdbHub FLOW
Keeping Safety Data Sheets up to date. Always have the latest version at hand.
Advantages of Automated Updates with SdbHub FLOW
Common Pitfalls in Safety Data Sheet Updates
- Structure – SDSs often arrive in inconsistent, unstructured formats with no clear standard.
- Timing – Delivery is often delayed or irregular.
- Availability – New versions are usually only provided upon request.
- Effort – Manual collection takes time and is prone to errors.
- Data Quality – Online SDS databases often contain outdated or irrelevant documents.
- Redundancy – Even nearly identical SDSs have to be reviewed again.
Business Impact of Outdated Safety Data Sheets
- Wasted Resources – Skilled professionals are tied up with highly manual, repetitive tasks.
- Safety Risks – Outdated information puts employees at risk when handling hazardous materials.
- Compliance Violations – Lack of transparency in documentation creates legal and regulatory risks.
- Audit Risks – Incomplete or outdated SDSs increase the likelihood of negative audit results.
SdbHub FLOW – Secure Updating and Renewal of Safety Data Sheets
- Centralized Collection – Emails, inboxes, supplier portals, or web searches – all Safety Data Sheets are consolidated into one central process.
- Automated Supplier Communication – Requests and responses are processed automatically, allowing professionals to focus on decision-making.
- Automatic Updating & Versioning – New documents are detected, updated, and versioned bsed on SdbHub TRACE – outdated SDSs become a thing of the past.
- Audit-Proof Workflows – Every step is documented and fully traceable – transparent and compliant with audit requirements.
- Always Up to Date – The valid version of each SDS is always available – more reliable than any external database – maximum SDS freshness
Frequently Asked Questions
What is the minimum requirement to start using SdbHub FLOW?
To get started, you only need a current copy of the required Safety Data Sheet. From this, the relevant characteristics are extracted to build the verification and sourcing chain and initiate the automated update process.
How does SdbHub FLOW ensure that the correct SDSs are delivered?
The selection of sourcing channels is based on a multi-level rating system. Official supplier portals and manufacturer domains, for example, are weighted significantly higher than secondary sources.
How does SdbHub FLOW differ from traditional SDS databases?
Traditional SDS databases often contain a large number of outdated Safety Data Sheets – a collection in which the few relevant documents are easily lost, if they are even available at all.
SdbHub FLOW, on the other hand, operates on an order-based approach designed to always provide the most current version of each Safety Data Sheet. The system continuously monitors its own SDS base and manages re-acquisition through digital channels and automated supplier requests – completely independent of external databases.
Can all SDSs always be updated automatically?
Not in every case. When an update attempt fails, the event is systematically logged. Specialists then receive a qualified summary, enabling them to decide on the next steps.